SaaS Spend Tracker Template
A free, copy-paste template to track every SaaS tool, its seats, cost, and renewal date.
Paste straight into Google Sheets, Excel, or Numbers. No signup, nothing stored.
| Tool | Owner | Seats | Cost / seat | Billing | Renews | Still used? |
|---|---|---|---|---|---|---|
| Slack | Ops | 25 | $8.75 | Monthly | — | Yes |
| Google Workspace | IT | 25 | $14 | Monthly | — | Yes |
| Notion | Product | 20 | $10 | Monthly | — | Yes |
| GitHub | Eng | 12 | $231/yr | Yearly | Mar 14 | Yes |
| Old analytics tool | ? | 5 | $49 | Monthly | — | No — cancel |
| — | — | — | — | — | — | — |
The columns that save money
Tool and cost are obvious; the columns that earn their keep are Owner, Renews, and Still used?. An unowned tool is an unmanaged one; a blank renewal date is a surprise invoice waiting to happen; and an honest “still used?” is how you find the cuts.
Run a quick audit with it
Copy it to Sheets, list every tool from your card statements and expense reports, then scan for overlaps — two tools doing one job, seats for people who left, the thing nobody remembers buying. Those are the easy savings, and a single list is the fastest way to see them.
A template is a snapshot; Recurrings keeps the same picture live and warns you before each renewal.
Common questions
What should each row capture?
The tool, who owns it, seat count, cost per seat or plan price, billing cadence, renewal date, and whether it's still used. The owner and “still used?” columns are what make an audit fast.
How does this help cut SaaS spend?
Putting every tool side by side is the quickest way to spot duplicates, unused seats, and renewals you'd forgotten — the easy savings hide in the overlaps a list makes obvious.
Sheets or Excel?
Either — copy it straight into Google Sheets, or download the CSV and open it in Excel, Numbers, or anything else.
Related free tools
SaaS Spend Calculator
Total SaaS spend across tools and seats, with per-seat cost.
Vendor Renewal Tracker Template
Copy-paste tracker for vendor contracts and renewals.
Software Renewal Calculator
Your software and license renewals, totaled.
Subscription Cost Calculator
Total your subscriptions into one clear monthly and yearly number.
Keep the stack honest automatically
Recurrings tracks every tool, seat, and renewal — and flags duplicates and price hikes before they bill.
recurrings.ai is in private beta. No card required.